Change Management Communication Templates – Kick Off, Pre Go-Live and Post Go-Live
Kick off- Directors and Manager
What
An email intended to inform the directors and managers about the impending implementation of a new Enterprise Resource Planning (ERP) system. This communication follows the initial communication with the senior executive leadership, ensuring they are already informed and prepared for the change.
When
The email is to be disseminated prior to the kick-off meeting for the ERP system implementation to all staff and after the senior executive leadership has been informed and onboarded.
Why
This communication serves to announce the implementation of the new ERP system to the directors and managers, emphasizing their vital roles in fostering an open and supportive environment for the change within their teams. The email details the scope of changes, the timeline, their responsibilities, and the benefits of the transition.
How
The email is carefully crafted to cover all relevant details of the ERP implementation. It uses a direct and clear tone to highlight the roles of the directors and managers, the process of the transition, and the benefits it will bring to the organization. Attachments provide additional information about the ERP system and the project plan.
Note
The success of the ERP implementation depends significantly on the leadership and involvement of the directors and managers. They are encouraged to communicate the change to their team members, advocate for participation in training sessions, manage any challenges that arise, and ensure the continuity of daily operations. The communication process is continuous and requires the commitment and leadership of all parties involved.
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