Change Management Communication Templates – Per Phase
All Employees – Per Project Phase Communication
What
This is a communication template for announcing the completion of a specific phase in a project. It includes information about the purpose of the communication, its audience, channels of communication, any attachments, reviewers, approval, timing, key messages, and a call to action.
When
This communication is sent out right after the completion of a specific phase of a project, such as the planning phase, design phase, implementation phase, etc.
Why
The purpose of this communication is to keep all stakeholders informed about the project’s progress, celebrate the completion of a phase, and outline the tasks for the next phase. This helps in acknowledging the contributions of the team, maintaining transparency, and setting expectations for the upcoming phase.
How
The communication can be distributed through multiple channels to ensures that the message reaches all intended recipients.
Note
It’s important to personalize the email with the specific details of the phase completed, the next phase tasks, and any challenges encountered. This makes the communication more effective and engaging for the recipients. The email is signed off by the Project Manager, thus adding a personal touch and a point of contact for any queries or concerns.
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